OIE Office & Orientation Assistant

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

1. Enters student’s information into CIEP database (Smartsheet); creates, updates and maintains student files in cabinets and electronically. Maintains accurate records within the UNI Student Information System (SIS)/Campus Solutions including grades, students groups, tuition, holds, etc.
2. Processes documentation needs of current and former students; following existing templates writes letters of enrollment, attendance, and participation; requests students to complete waivers and academic forms. Works with the director to create class schedules and classroom assignments at the beginning of each session
3. Assists with planning for CIEP specific orientation each semester and with taking the students through the different preparation sessions during that time. Prepares handouts for orientation, and makes appointments for students with other units such as Student Health Center, Department of Residence, etc. if needed; collaborates on different activities for new student orientation; participates in orientation activities; passes out schedules. 
4. Collaborates with IE Secretary to complete weekly OIE office & CIEP session tasks
5. Checks and reply inquiries in the CIEP-Assistant email account;
6. Takes messages or transfers calls to staff as needed; answers routing inquiries via telephone and email and transfers non-routine ones to appropriate parties; updates CIEP personnel contact information during each session. General upkeep of office space. Assists with OIE activities when needed.